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Scanning Scorecards


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#1 Pelican

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Posted 14 November 2019 - 05:16 AM

Like many clubs, we have electronic scanners for manual scorecards. There are distinct advantages, most notably for Golf Operations in that results are instant, no need for manual input for Golf Link,etc.

I am interested in members responses re:

  1. do you have a policy concerning player responsibility for ensuring the scanned result matches the manual result?
  2. If a player scans but does not hit "save" there is no result when the comp results are electronically run, then what? 
  3. Which result is final, manual or scanned?

We do not have a Match Committee, but have entrusted Golf Operations (essentially our Club Pro) as having total discretion and final say in all matters relating to the competition of the day.

Many thanks in anticipation.



#2 OldBogey

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Posted 14 November 2019 - 04:31 PM

Your club should definitely have a match committee, typically captain, president and secretary. Check your club constitution and rules. There may possibly be an addendum for electronic scorecard scanning.

Even though the Pro may handle the day to day management of comps and handicapping, it is still the responsibilty of the club executive.

The scorecard is the record of the golfer's play, irrespective of any other processes involved. If a scorecard has not been correctly scanned, the person(s) managing the return of cards should at least check the returned cards to see if a missing one is included before closing the comp and declaring NCRs. Returned cards should also be checked for proper completion, e.g. signatures.

If a player feels he has been poorly dealt with due to a scanning failure, even if it's his own fault, he should take the matter up with the club committee. If he is still dissatisfied with the outcome, he could take the matter up with the state golf body (e.g. Golf Victoria), then next up the line is Golf Australia, then state legal bodies (e.g. VCAT in Vic). Clubs are under legal obligations as specified under state laws to ensure fair and reasonable treatment of members.

Golf Australia requires clubs to keep scorecards for at least 3 years. (I think it's now 3, used to be five). Yet I have seen a club manager take handfuls of the day's cards, assuming they had been correctly entered electronically, and put them immediately into the wood heater. That would leave the club liable to a multitude of legal ramifications.

It could be a minefield of hassles.
Golflink
Olinda Golf Club
Warragul Country Club
People say that nothing is impossible, but I do nothing every day.
West Gippsland Veterans Champion 2017 & 2018
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#3 PerryGroves

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Posted 14 November 2019 - 08:45 PM


Golf Australia requires clubs to keep scorecards for at least 3 years. (I think it's now 3, used to be five). Yet I have seen a club manager take handfuls of the day's cards, assuming they had been correctly entered electronically, and put them immediately into the wood heater. That would leave the club liable to a multitude of legal ramifications.

It could be a minefield of hassles.

Any chance you could point me towards this particular requirement, assuming we complied we would have well over 150k of scorecards.

 

Could you also give me an example of a "legal ramification" assuming a club didn't comply.


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#4 Goldy

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Posted 15 November 2019 - 08:33 AM

Lawyer-up Perry.

It’s a minefield out there....
Winner Moonah Legends 2013 ISG Nationals
Winner The National 2013 ISG Nationals
Winner 4BBB 2013 ISG Nationals
Winner Stink's 3 Club Challenge 2015
Winner C grade OOM The Sands 2016
Hole-in-one Growling Frog 14/1/17 5th hole 137m TM RBZ 5 hybrid, Srixon AD333 ball
Growling Frog GC Matchplay Champion 2017
Winner B grade OOM Curlewis 2018

Other, less impressive stuff...(I know...it's marginal...)
R/Up ISG Nationals 2013

C Grade LD Growling Frog 8/2/14, 11th hole, TM R1, HOF Patriot shaft, testicles of steel
3 Birdies in one round The Glades 2015 ISG Nationals
C Grade LD Growling Frog 26/12/17, 15th hole, Callaway BB Alpha, HOF Patriot shaft, same old testicles of steel
C Grade LD Growling Frog 11/8/18, blah blah blah,,,,this is getting to be almost monotonous.....

C Grade LD Growling Frog 1/9/18,...maybe these are now so commonplace I should just stop listing them

Never contended for the trophy named for me

Low Handicap point 12.7 9/4/16

Finally...and most importantly...
Smoldy....when only the best will do.

#5 PerryGroves

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Posted 15 November 2019 - 11:37 AM

Lawyer-up Perry.

It’s a minefield out there....

:D Hard hat on GoldenOne, although I think I'm on reasonably solid ground here, unless the clubhouse of cards collapses underneath me.


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#6 OldBogey

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Posted 15 November 2019 - 02:01 PM

Any chance you could point me towards this particular requirement, assuming we complied we would have well over 150k of scorecards.

 

Could you also give me an example of a "legal ramification" assuming a club didn't comply.

 

Regarding retention of cards, send GA an email and ask them.

 

A legal ramification could occur if the player in the OP took the matter up with his club, was knocked back and denied his right to an award (money, trophy, whatever), then took it to the authorities.  If the club had not kept the scorecards, they wouldn't have a leg to stand on.


Golflink
Olinda Golf Club
Warragul Country Club
People say that nothing is impossible, but I do nothing every day.
West Gippsland Veterans Champion 2017 & 2018
Olinda Golf Club B Grade champion 2018
Warragul Country Club C Grade champion 2019

#7 Goldy

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Posted 15 November 2019 - 06:58 PM

I can imagine the conversation in the board meeting...

 

"Well....it looks like we've just been lawyered out of another ProV1.

 

Better call in the receivers...."


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Winner Moonah Legends 2013 ISG Nationals
Winner The National 2013 ISG Nationals
Winner 4BBB 2013 ISG Nationals
Winner Stink's 3 Club Challenge 2015
Winner C grade OOM The Sands 2016
Hole-in-one Growling Frog 14/1/17 5th hole 137m TM RBZ 5 hybrid, Srixon AD333 ball
Growling Frog GC Matchplay Champion 2017
Winner B grade OOM Curlewis 2018

Other, less impressive stuff...(I know...it's marginal...)
R/Up ISG Nationals 2013

C Grade LD Growling Frog 8/2/14, 11th hole, TM R1, HOF Patriot shaft, testicles of steel
3 Birdies in one round The Glades 2015 ISG Nationals
C Grade LD Growling Frog 26/12/17, 15th hole, Callaway BB Alpha, HOF Patriot shaft, same old testicles of steel
C Grade LD Growling Frog 11/8/18, blah blah blah,,,,this is getting to be almost monotonous.....

C Grade LD Growling Frog 1/9/18,...maybe these are now so commonplace I should just stop listing them

Never contended for the trophy named for me

Low Handicap point 12.7 9/4/16

Finally...and most importantly...
Smoldy....when only the best will do.

#8 PerryGroves

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Posted 15 November 2019 - 07:25 PM

Regarding retention of cards, send GA an email and ask them.

 

A legal ramification could occur if the player in the OP took the matter up with his club, was knocked back and denied his right to an award (money, trophy, whatever), then took it to the authorities.  If the club had not kept the scorecards, they wouldn't have a leg to stand on.

Jaysus OB, think you might have jumped the Tolmij shark.


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#9 OldBogey

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Posted 15 November 2019 - 07:44 PM

It doesn't hurt to peruse the state gov't regs on club administration.
Even small, asset less, not for profit, unlicensed clubs of volunteers have a pile of regs they must comply with. Executive officers can be dragged off to court for what they thought was a minor matter.
Golflink
Olinda Golf Club
Warragul Country Club
People say that nothing is impossible, but I do nothing every day.
West Gippsland Veterans Champion 2017 & 2018
Olinda Golf Club B Grade champion 2018
Warragul Country Club C Grade champion 2019

#10 Toph

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Posted 15 November 2019 - 09:29 PM

Come to think of it I think I should have won a ball 21/2 years ago.
http://www.golf.org....icap/4070201550
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#11 OldBogey

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Posted 16 November 2019 - 04:43 PM

Come to think of it I think I should have won a ball 21/2 years ago.


If the club did the right thing for its members, it would keep track of balls awarded and collected. But many clubs just rely on members to ask for their balls.

Yes, I know it was tongue in cheek, as was my pun.
Golflink
Olinda Golf Club
Warragul Country Club
People say that nothing is impossible, but I do nothing every day.
West Gippsland Veterans Champion 2017 & 2018
Olinda Golf Club B Grade champion 2018
Warragul Country Club C Grade champion 2019




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